When working with brands and academies, we often see customers wait until their stock is nearly sold out before arranging their next order. Even if the order is confirmed immediately, production and shipping still take time, and the remaining stock may not last until the new shipment arrives.
Inventory planning needs to connect two things: how quickly your products sell and how long it takes for your next order to arrive.
Adjust Your Next Order Based on Actual Sales
For a first order, customers usually have to estimate demand for each size. After selling the products for a while, actual sales figures can help guide the next order.
For example, if A1 sells quickly, you can increase its quantity in the next batch. If A3 sells more slowly and you still have stock available, you can reduce its quantity. Each reorder should take recent sales, remaining stock and incoming shipments into account, so the size mix gradually becomes more closely matched to your customers’ needs.
When deciding quantities, also consider the minimum order quantity for custom BJJ Gis.
If you plan to recruit new members, run a promotion or expand sales, include that additional demand in your stock planning.
Allow Three Months for Replenishment
We recommend arranging reorders three months in advance to allow time for order confirmation, material preparation, production and shipping. The actual delivery schedule should be confirmed with us based on your order requirements and shipping method. Our article on lead times for custom BJJ gear explains the stages involved.
For example, if a particular size sells an average of 10 units per month, 30 units in stock will last approximately three months. If replenishment also takes three months, you should already be arranging the next order at that point, with an additional buffer for changes in sales and delivery timing.
If sales increase, the next order will need to be placed earlier.
Use Low-Stock Alerts to Plan Reorders
If you use inventory management or business management software, you can set a low-stock alert for each size based on its sales rate and replenishment time. When stock reaches the threshold you have set, the system can notify you to arrange the next order.
The alert threshold should cover expected sales while you wait for the new shipment, with an additional buffer. For example, if you sell 10 units per month and replenishment takes three months, use that three-month demand as the starting point for your alert, rather than waiting until only a few units remain.
Review these thresholds as sales change. When an alert is triggered, check remaining stock, incoming orders and your upcoming sales plans before deciding how many units to reorder.
When arranging an order, please also tell us when you need to receive the goods so we can confirm the production and shipping schedule. Tracking stock and planning reorders in advance helps align the arrival of your next shipment with your actual demand.
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Reviewed by the BLITZFIGHT Product Development Team
Based on over 20 years of experience in BJJ gear development, fabric production, sizing, sampling and OEM manufacturing.